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TheVetJobs help center

Use every feature with confidence

Follow current screenshots and clear instructions for setting up an employer workspace, publishing veterinary jobs, creating candidate Agents, and managing applications.

Choose your guide

From company setup to applicant review.

Employer workspace

Set up your hiring workflow in the right order

Create the company first, add its client locations, and then publish jobs. Add forms and integrations when the core workspace is ready.

1

Start here

Add your company

A company is the organization that owns your locations and jobs. Add one company or manage several from the same employer account.

Companies keeps every organization, client, and job separated under your employer account.
  1. 1

    Open Companies

    Choose Companies under Recruitment, then select Add company.

  2. 2

    Enter the organization details

    Add the company name, hiring email, phone number, website, and complete address.

  3. 3

    Save each business separately

    If you recruit for more than one organization, create a separate company for each one.

Good to know: The company hiring email is business information. Application notifications are sent to the email used to sign in to the employer account.

2

Step 2

Add a client or hospital location

Every job belongs to a client. The client supplies the street, city, state, and ZIP code shown on the public job page.

Select the company first, then save the hospital or clinic as its client location.
  1. 1

    Choose Add client

    Open Clients and select Add client in the upper-right corner.

  2. 2

    Select the company

    Connect the location to the organization that owns it.

  3. 3

    Enter the location

    Choose the state before the city, then add the street and ZIP code.

  4. 4

    Check the saved card

    Confirm the company and complete location before creating jobs for this client.

Good to know: Create one client for each physical hiring location. Do not create a new company when you only need another hospital location.

3

Step 3

Create and publish a job

Jobs use the selected client location and veterinary taxonomy to reach the right candidates and Agents.

Choose the company first. The Client field then shows only locations belonging to that company.
  1. 1

    Choose Create job

    Open Jobs and select Create job. An available subscription slot is required.

  2. 2

    Select company and client

    Search for the company first, then choose one of its related client locations.

  3. 3

    Choose Area of Practice and Position

    Position options load after the Area of Practice is selected. These values control matching.

  4. 4

    Complete the role details

    Add job type, openings, salary, experience, dates, and an optional external application link.

  5. 5

    Write or load the description

    Load the matching admin template or write from scratch. Any edits are saved only with this job.

  6. 6

    Publish and review

    New employer jobs start as Active and appear on the public website immediately.

Good to know: The template is a starting point. Replace generic wording with the real schedule, caseload, benefits, and expectations.

4

Candidate intake

Customize application forms

Admin-created forms provide the default questions for matching jobs. Employers can customize a copy by adding, removing, and reordering fields.

  1. 1

    Open Forms

    Review the default form for the job’s Area of Practice and Position.

  2. 2

    Customize only what you need

    Add text, dropdown, multi-select, file, or rich-text elements. Admin-required fields may also be removed from an employer copy.

  3. 3

    Reuse your fields

    Saved custom fields remain in your private field library and can be used in other forms.

  4. 4

    Publish the form

    A published form is applied to matching jobs owned by your employer account.

Good to know: Use short, specific screening questions. Asking the same question with slightly different wording creates duplicate work for candidates.

5

Hiring workflow

Review applications and invite candidates

Applications for your jobs appear only in your employer workspace. The candidate, employer, and administrators receive the appropriate notifications.

  1. 1

    Open Applications

    Review candidate details, the submitted resume, and all dynamic screening answers.

  2. 2

    Update the status

    Move the application through your hiring workflow without changing another employer’s records.

  3. 3

    Send an interview invitation

    Add your scheduling calendar in Account settings so candidates receive a Schedule your interview link.

  4. 4

    Keep the job accurate

    Edit the role when details change, or delete it when you no longer want it on the website.

Good to know: Application emails include the company, client, location, job details, candidate details, screening answers, and resume attachment.

6

Optional automation

Use your private webhook

Each employer has a unique webhook endpoint. Incoming payloads and the records created from them remain attached to that employer account.

  1. 1

    Open Webhooks

    Copy the unique endpoint created for your employer account.

  2. 2

    Send structured job data

    Payloads received through this endpoint are isolated from admin and other employer records.

  3. 3

    Analyze before changing records

    Analyze & Sync separates existing, new, changed, and missing records before bulk actions.

  4. 4

    Watch background progress

    Large create, update, and delete operations run through the synchronization queue so normal website use remains available.

Good to know: Do not share your employer webhook URL. Anyone with that URL could send data to your account.

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